HIPAA Privacy Policy
The requirements for compliance under the Security Rule, which primarily focuses on technological security measures to safeguard patient information within computer systems, differ from those under the HIPAA Privacy Rule. The latter emphasizes procedural controls to ensure patient privacy while handling their data, even during essential tasks related to their care.
When you engage our services to assess your policies and procedures, we initiate the process by discussing your specific concerns and challenges. Understanding your operational workflow is paramount before proceeding with any work. We identify existing measures and areas requiring enhancement or refinement through a comprehensive Gap Analysis.
Upon closely examining our findings, we develop a tailored Corrective Action Plan. Throughout this phase, we collaborate closely with you to ensure a thorough understanding of the identified issues and their contextual nuances. Our joint agreement serves as the foundation for effectively addressing these concerns.
Our documentation framework fully aligns with the requirements of the Privacy Rule, encompassing all necessary points. Using this framework, we guide you through the process, develop essential templates, and seamlessly integrate them into your workflow. Some examples of these templates include:
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- Privacy Officer processes
- Staff and workflow
- Disclosure requests handling, including
- Requests from official, external sources
- Patient requests
- Investigations and audits
- De-identification processes (if applicable)
- Information sharing and incidental disclosure
- Incident detection and response
- Training processes
- Documentation management
Once the plan is finished, we’ll review it together to ensure everything is done. We’ll collaborate to ensure your workflow enhancements cover all necessary points and that your compliance with the Privacy Rule is reliable.
Should you face an OCR Audit investigation in the future, we’ll assist you in preparing. We’ll guide you through the process and highlight potential risks so you can strategize with your Legal Counsel.
Maintaining updated documentation can be tedious and time-consuming, often overlooked, posing a significant audit risk. We streamline this process by seamlessly designing workflows that integrate this requirement, minimizing effort and ensuring documents stay current without disrupting your usual operations.
We aim to help you achieve compliance goals seamlessly without interrupting your successful operations. We strive to ensure HIPAA compliance is ingrained in your day-to-day processes, keeping your operations smooth and efficient.